event management

*

aka coordination

*

event management * aka coordination *

Wedding altar with floral arch and chairs on grass, mountain scenery in the background.

Client Meetings (beginning (3) months out)
Review Planning Guide + Proposed Timeline
Timeline Meeting
Final Timeline + Comprehensive Checklist Meeting
Decor Transfer
Conduct Ceremony Rehearsal (non-church)

Vendor Meetings
Schedule + Attend Final DJ/MC Meeting
Schedule + Attend Final Photo/Video Meeting
Attend Final Venue Walkthrough

Behind the Scenes
Review + Audit Vendor Invoices
Review + Audit BEO (Banquet Event Order)
Collect Required COIs (Certificate of Insurance)
Collect Required Rules & Regulations Forms
Proof Guest List for Discrepancies

Vendor Communication
Confirm Final Guest Count with Venue/Caterer
Confirm Meal Breakdown with Venue/Caterer
Allergy Map for Caterer
Arrange Arrival/Load-in Times
Communicate Unloading, Setup and Teardown Rules
Distribute Vendor-Specific Timelines
Distribute Detailed Diagram

Outdoor wedding ceremony setup with floral arch, surrounded by flowers, trees, and benches under a clear sky.

Client Communication
Ongoing Guidance + Support
Shared Google Planning Workbook
Customized To-Do List
Marriage License Details
Remember-to-Pack List
Mini Wedding Party/Family Timeline

Wedding Day!
Bridal Assistant
Setup Assistant
Ceremony Cues
Guide Banquet Staff on Setup Accuracy
Set up Client-Provided Items (Non-Installations/Specialty Stations)
Ensure Detailed Timeline is Being Followed by Vendors
Ensure Pre-determined Layout is Being Followed by Vendors
Cue DJ/MC/Band for all Formalities
Handle Final Payments and Gratuities to Vendors
Manage Breakdown and Packing of all Client-Provided Wedding Items

Outdoor wedding setup with white chairs, floral arrangements, and a heart-shaped flower arch on a grassy aisle, under string lights, overlooking a marina with palm trees and a clear sky.